Category: At work

Today I decided that it is time to get moving on a few things. To help me with this I wrote out a grid on my office whiteboard with a row for each day of the week and columns for each of the projects that I wanted to make progress on. I was particularly focusing on the kind of projects which have what I call ‘bad smell’ tasks associated with them. These are tasks that have been hanging around for ages with me continually thinking that I need to get them done but making little tangible progress with them. For each project I either wrote something in the task column for each day of the week (each row), essentially planning five days of tasks in advance, or else I wrote the first task in today’s row and left the remaining rows to be filled in one-by-one as the week unfolds. The columns varied from fairly complex work projects to straightforward, sometimes repetitive, activities that I am just not getting into. For example, one column was for a project to update the School Staff Site on the Digital Learning Environment (complex, tricky) whereas another was for sorting out my alphabetically-arranged collection of research papers (easy, repetitive). Other columns were used for miscellaneous ‘home’ tasks that I have been putting off (like writing an email to a couple of old friends), updating my database of LinkedIn connections with Marine Science alumni (going back year-by-year), looking into the application process for Fellowship of the Higher Education Academy and re-energising this blog (hence this post!).

A key aspect of this approach is that the entry for each task/project for each day isn’t a large job. For example, today I sorted out letters K, L and M of my research paper collection, rang up Virgin Media and cancelled my subscription to Sky Cinema, saved all of the HEA Fellowship documentation ready to read (tomorrow) and spent a bit of time brushing up on my MATLAB programming skills – to give just a few examples. Each time I completed the day’s task for a project I put a big red tick in that box.

Obviously there is nothing magical about this approach, but I think it might be helpful to deliberately set out to make a little bit of deliberate daily progress on a range of tasks in this manner. I didn’t manage to make progress on all 10 of the tasks I had listed out but I managed 8 out of 10 which isn’t too shabby and have the entries ready and waiting for tomorrow, including the two which I didn’t complete today which, I guess, ought to be my starting tasks tomorrow morning.

It will be interesting to see whether this approach proves useful in helping me to get unstuck. after just one day I feel like it might but obviously with a system that is based on making small, daily, incremental steps the time to judge will be in a few weeks’ time. Watch this space!

Today at work, completely out of the blue, I received an email from a former student requesting some help on a small piece of oceanography work he is completing for an Open University course. It was something I hadn’t given any thought to for at least 20 years and so I wasn’t immediately able to help. However, being the kind of person that I am, I dug out some textbooks, looked at my old MSc Physical Oceanography notes and, when these avenues failed to provide any quick insights, I had a root around online. All of this searching led me to conclude that the question being asked didn’t have a particularly straightforward (aka ‘one-line’) answer, but I was able to respond with some general guidance and a link to a comprehensive set of US university course notes that were relevant.

This particular former student was (how can I best put this?) one who I had to give a lot of support and guidance to while he was on the course so I found it a little amusing that I was still his ‘go-to’ person for help some three or so years after he had left. I happened to mention today’s contact to a colleague and his response was ‘A puppy is for life…’. I think some people might find such contacts a little on the irritating side but I generally go about life helping people as much as I can when they ask me for help and so I suppose it is no surprise that for some students this ‘service’ continues long after they have left. On reflection, I don’t think I would want it any other way really.

Today I had what I would describe as a ‘bits and pieces day’. Looking back on the last 8 hours or so there is not one particular task that I have done that I would identify as a highlight but there are a lot of smaller tasks that have quite neatly rounded a few things off and left me with an overall feeling of useful achievement to take home ahead of the long Easter weekend.

In short, I have had a discussion with a senior colleague about actions we can take to connect better with potential students, photocopied a sample of marked coursework for two modules, advised a student who wants to repeat a year of his course, made a list of the Final Stage projects for next year, collated materials for an in-class test I am running next week and caught up with my entries on this blog.

It would be nice to be able to point to one significant more creative triumph from today but actually I am quite content, because sometimes a bits and pieces day is exactly what you need.

There is always an immensely satisfying moment that occurs on completion of a big pile of marking because, make no mistake about it, marking student work is pretty much always a hard, somewhat depressing, slog. It is a repetitive task and, sadly, often serves to highlight what students don’t know, don’t understand and what they don’t know howt to do rather than being a celebration of creativity, insight and high level performance. It also lays bare any slight ambiguities or uncertainties in the assessment brief and potentially exposes areas of content that perhaps were not taught as well as you hoped or thought they were.

So it was when I recently finished marking my Year 2 Meteorology coursework. There were not too many scripts (18), but each piece of work comprised three quite significant separate elements, and going through each piece of work, writing feedback and grading the work took me the best part of two full days. But then it was done – cue the ‘immensely satisfying moment’. Only that moment of completion was a false dawn… because completing marking of a piece of work is not the same thing as completing the whole process of assessment for a piece of work, as there is a second component of the process – independent internal scrutiny – that has to be done before the marks can be finalised.

Independent Internal Scrutiny can take a number of different forms but in many cases (including this one) it involves finding a colleague who was not associated with the assessment and getting them to look through the set of marked scripts to check that the marks awarded are appropriate and the quality of feedback given is sufficiently high. This has to be done before the work can be returned to students and so almost always it is a process that has to be completed quickly in the brief gap between finishing the marking and returning the work within the University’s agreed timescale. There is a significant challenge here, namely to find a colleague who, although already extremely busy, is willing to give up some of their time at short notice to scrutinise your work. For me, today, during the Easter vacation and with almost all of my colleagues on leave and the work due to be returned to students in two working days time, this challenge could have been impossible, so it was with great relief that my tentative request to my colleague Jill Schwarz produced a rapid ‘yes’ and, better still, a pile of scrutinised marking within the space of a couple of hours.

It is tempting now to breathe the big sigh of relief and savour the ‘immensely satisfying moment’ – the marking is done, the independent internal scrutiny is done, the assessment process is done… but wait, there is still more to do; one final piece of assessment-related torture to carry out. Before I can hand the work back to students I have the joyous task of standing over a hot photocopier, producing copies of a sample of the work to put in a cardboard box so that the External Examiner can (if they choose) scrutinise the assessment and be satisfied that academic standards are being upheld and that the assessment process was carried out in a fair and appropriate manner. And this photocopying process is in itself a major task – removing staples/plastic wallets, selecting the appropriate choice of single or double-sided copying (often both within the same document), unfolding any oversized pages, feeding everything through the copier using every special technique known to humankind to avoid paper jams and then, inevitably, cursing very, very loudly when the photocopier does jam, the paper supply is used up or the toner runs out…

… but that’s a job for tomorrow.

Today I gave myself a bit of a luxury day, choosing to stay at home and think about doing work more than actually getting on and doing work. That might sound as if I was bunking off work completely, but by removing myself from the mundane churn of everyday work tasks and the myriad distractions of my normal working environment, I was actually able to think about a bunch of more creative projects that I have had in my head for ages but which never quite managed to translate into action. And whilst I still haven’t made a real start on any of them today, I was able to re-define each one as a smaller ‘micro-project’ which, being smaller, less ambitious and not the whole darned big deal of a final output can now actually stand a chance of getting done.

For a while now I have been thinking that one reason my big creative projects don’t get done (don’t even get started) is that they are just too big, too daunting, too unachievable. It’s not so much that I don’t have any time to work on them, but rather that I don’t have enough time to contemplate completing a big project when my confidence of a high quality outcome is low (added to which there is always a long list of more mundane tasks that can quite easily expand to utilise all of my time and energy). I figured that if I could somehow ignore, or forget, the bigger, longer-term goal of the project and instead identify just one small self-contained piece, then that piece might get done. Importantly, these small self-contained pieces couldn’t just be single tasks, they had to be small projects requiring quite a few steps and quite a bit of thought and, therefore, feeling like worthwhile projects in their own right. I have decided to name these ‘micro-projects’ and now I have a list of half a dozen or so of these (it’s not a complete list yet) which I actually feel confident about tackling and want to tackle because they seem worth doing in their own right and are not just incomplete attempts at the larger projects.

Interestingly, quite a few of this first set of micro-projects involve bringing together large amounts of data from separate data files into single coherent data files that can then be explored further – for example, I have three sets of meteorological data for Plymouth and a set of lightning data for the UK that each currently sit in multiple files in Excel or text format. I want to combine the separate files for each data set and make them properly MATLAB compatible. Only once I have done this can I think about the next micro-project in each case – the first steps in analysing the data to find something out. Other micro-projects I have defined include producing a single trial piece of video-based maths support using an iPad app called ‘ShowMe’ and a test version of the online encyclopaedia I mentioned a couple of days ago populated with a small number of sample entries.

Anyway, although there is nothing particularly novel about this approach but I do feel quite refreshed by the steps I have taken today and think it was time well spent. Watch out for future entries here to see how my entry to the land of micro-projects goes.

Today has been a day spent mostly doing a bunch of odds and ends jobs – collating coursework marks, notifying students of their marks, writing a reference for a student applying for an MSc course, tidying up email loose ends and participating in a meeting to discuss subject group’s implementation of the University’s Performance Development Review process. None of this was particularly taxing, but all of it consumed time and meant that the day was filled with ‘busyness’ but no progress was made on any more creative projects.

Along the way, I had an interesting conversation with a colleague/friend who I have not crossed paths with for a while in which we chatted about how much stuff there is to do and how difficult it is to settle down to become immersed in more challenging, creative and personally satisfying projects. The result is a deep sense of frustration because ultimately it is these creative projects (research, development of learning resources or support materials, designing new courses/modules etc.) which bring most enjoyment and value. Creative projects are what drive things (people and organisations) forwards so it is deeply unhelpful when it is such a struggle to get into them. They are really at the heart of business in a university, so it is sad that all of our busyness prevents us from getting on with the real business.

Today I finished marking my Year 1 Online Encyclopaedia Entry assessments. There were 51 submissions in total and the whole lot took me about one and a half days to get through.

The assessment asks students to produce an entry on an oceanography or meteorology related topic of their choice for an online encyclopaedia targeted at members of the public with an interest in these subjects and, in particular, school/college pupils who might be interested in studying Ocean Science at university. Each entry consists of 150-200 words of text, an accompanying image (suitably checked for copyright and other use age issues) and three links to websites that provide an interested reader with additional information on the topic. I get a big range of topics and this year I had everything from snowflakes to thunderstorms to El Niño to the Gulf Stream to asphalt volcanoes. But every year I seem to get one topic that becomes strangely popular – in the past this has tended to be either hurricanes or tornadoes and so I verbally discouraged students from picking these topics when I set the work. This year the hot topic was ‘hydrothermal vents’ and so I have now read plenty enough basic descriptions of these systems to last me a few years and will have to remember to add this to my list of topics to avoid next time around.

Every year I think about actually creating the encyclopaedia by turning the best submissions into entries but every year time passes and the project remains just an idea. I now have 4 or 5 years worth of entries so there ought to be enough half decent ones built up to enable me to generate something fairly easily. Maybe this year will be the year that the idea finally bears fruit, and in amongst my store of entries I would hope that one of the entries on ‘hydrothermal vents’ will be good enough to make the cut…

In the midst of a full day marking Year 1 ‘online encyclopaedia entry’ assessments I took a break this afternoon for an impromptu meeting with a couple of colleagues to discuss plans for our new Ocean Science degrees (starting in September 2015). After a long, fairly rambling discussion of module names and potential staffing we came to the tricky topic of what we could offer as a so-called Plymouth Plus module. These modules are to be taken by Year 1 students in a four week intensive format at the start of Semester 2 (so in February). The idea is that the students should study something outside their main subject area and the Plymouth Plus module is the only thing they will take at that time throughout the four week period.

My view is that these modules are going to be really challenging to deliver because it will be necessary to occupy the students continuously and the module delivery will have to be a very rich mix of activities and not simply a series of lectures.

Anyway, after quite a lot of to-ing and fro-ing we came to the idea that I would run a ‘Weather and a Climate’ module. This is an idea I have already given some thought to and have a few ideas about it in mind, and the more I think about the idea the more exciting the prospect becomes. Make no mistake, designing and running this module will be a major challenge, but I’m already coming to love the idea of having my own intensive module on this topic into which I can throw all kinds of creative ideas and learning activities. I think it could be a vehicle through which I can actually regain some academic identity. It’s a great project to get my creative juices flowing and for the first time in a while, it’s a project that I am really rather excited about.

Well, that’s four solid days of Induction over and done with for another year. This is the process of welcoming new students onto the courses I run, filling them with rather boring but quite important information and beginning to get to know the new ones a bit. Today I had 2.5 hours of small group tutorials with half of the new first years (~30) and then group meetings with the returning Year 2 and 3 students.

It’s always interesting to meet and properly talk to the new students and find out a bit about them. This year we’ve got eerything from a professional boxer to a road-cyclist from the Sky team to an Olympic Development Squad wind-surfer to someone who is very keen on origami! (which gave me an excuse to tell my story about how, as a child, I put on an exhibition of my origami models in the local public library only for all of my models to be destroyed when the library burned down in a fire…).

This afternoon it was great to welcome back the returning students and I decided to test myself by trying to name every single one of them and only stumbled (okay, forgot) about 5 out of 60 or so in total which can’t be a bad achievement.

The trouble with Induction Week though is that it’s almost impossible to get any other work done for a few days so although I have the luxury tomorrow of a “clear” day in my diary, it’s going to be a day filled with pretty frantic activity to prepare for the start of teaching next week.